Assistant Building Manager

ASSISTANT BUILDING MANAGER

The Role

As Assistant Building Manager, you will support the Property & Technical Services Managers across all aspects of operational management. Acting as deputy in the Property Manager’s absence, you’ll provide comprehensive administrative, clerical, and organisational support to ensure the smooth running of the estate. You’ll play a key role in maintaining the safety, compliance, and wellbeing of all building users.

What You’ll Do…

• Support the Property & Technical Services Managers in nurturing strong client and occupier relationships, ensuring clear communication on building matters.
• Maintain accurate records and help ensure compliance with all internal property management operational processes and procedures.
• Assist in gathering quotes, data, and supporting information to help create and manage the building service charge budget.
• Help ensure health & safety standards, emergency procedures, and safe working practices are enforced and compliant with current legislation. Act as first point of control in emergency situations when the Property Manager is absent.
• Conduct, with the management team, regular inspections of works, service contracts, and all areas of the building.
• Lead on administrative and routine correspondence duties to support efficient office operations.
• Assist with preparing service specifications, contracts, and related documentation in line with internal guidelines.
• Support processing and tracking of service invoices and assist with the production of management accounts.
• Manage and review helpdesk and permit requests effectively.
• Undertake additional duties as required.
• Champion the vision and values of the building management team, embedding them within all building services and daily operations.

About You…

• Strong administrative and organisational skills, with excellent attention to detail.
• Knowledge of health & safety requirements and procedures.
• Understanding of budget management and financial tracking.
• Experience with specification and contract management.
• Familiarity with helpdesk/CAFM systems.
• Confident IT skills and experience using standard office software.
• A proactive team player with a customer-focused approach.

If you’re ready to develop your career in a fast-paced, supportive environment within one of London’s most exciting mixed-use schemes, we’d love to hear from you.

📩 Please apply or send your CV to: sally.ridgway@foundationrecruitment.com